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How to Create a SharePoint Site in Office 365 – Stepwise Explained

Stephen King ~ Modified: September 4th, 2024 ~ SharePoint ~ 8 Minutes Reading

What is a SharePoint site? How to create a SharePoint Site in Office 365? What are the different types of sites in SharePoint? If you are also curious to know the answer to these questions stay tuned with us. We will answer all this Questions in this knowledgeable guide.

In today’s world, working remotely is common therefore a large number of employees now operating from home. Initially, this shift faced doubt, logistical limitations, and other challenges. However, technological improvements have made remote work not only practical but also highly productive. One such technology that has been vital in enabling remote work is SharePoint.

SharePoint is a cloud-based collaborative platform created by Microsoft. In recent years it has earned popularity among organizations that want to streamline their processes and promote effective teamwork. 

It is an essential tool for businesses of all sizes because of Its strong features like data storage, document management, team collaboration tools, and many more. According to a Microsoft report approximately 400,000 organizations worldwide are utilizing SharePoint Online. Let’s see the list of topics to be covered in this article.

Table of Content

Before creating a SharePoint site, It is necessary to know what it is and Why it is so popular among organizations. Let’s have a quick introduction to the SharePoint site.

Brief Introduction of SharePoint Site

SharePoint site is a platform for improving the collaboration system in organizations. It also works as a central repository for documents and files in a SharePoint site. Additionally, it is easily configured and deployed. Users can create different types of sites in SharePoint Online without any web expertise. 

Furthermore, as per the SharePoint modern experience, two types of sites can be created: Communication and Teams sites. Moreover, different templates incorporated in the SharePoint site can be modified as needed. SharePoint administrators decide to pick the prepopulated content, web pages, and many more that are required for the site. Let’s see for what features organizations are using the SharePoint site.

Why Organizations Using SharePoint Site?

Below are some of the reasons due to why, organizations stick to SharePoint and why we should create a SharePoint site. Let’s explore them in detail.

  1. A well-organized home page of SharePoint shows the immense look to the users. Here users can find all the sites and subsites.
  2. Modern Communication sites of SharePoint play a significant role in the users’ daily routine. Through them, users find regular broadcast information.
  3. Advancement of the Team sites in SharePoint provides options to add the files and folders related to the project. All the process statuses can be tracked by the project manager easily.
  4. Interrogation of OneDrive embellishes the SharePoint lists and libraries at a higher level. Now the SharePoint lists and libraries manage the files more effectively.
  5. SharePoint integrates the Power App to the same site to reduce the organization’s workflow.

What are the 8 Simple Steps to Create a SharePoint Site?

Let’s move the required steps for creating a SharePoint site with ease

  • Step 1. The first step is to create a SharePoint site is analyze the requirements of the site. What value will it add to the organization after completion? Explore the architecture of the site. Find the number of site collections, if your organization deals with multiple projects then add more site collections. Take care of the navigation of the users. Try to incorporate the limited options to the site to provide ease of use to the users. Additionally, add the simple folder structure to save the users time.
  • Step 2. Choose the site components wisely. Incorporate the necessary components such as:-
    • Tasks – Assign and track the tasks of the individual contributor to the project.
    • Announcements – Post the relevant information with the team members.
    • Calendar – To keep track of the meetings, events, and schedules regularly.
    • Contacts – To store the details of the team members and clients.
    • Library – To store the documents.
  • Step 3. Click on the Create Site option from the SharePoint homepage.
    Create SharePoint Site
  • Step 4. Finalize the type of site and options. Most recommended are the communication site and Teams site. Choose any option to create a SharePoint site.
    Choose site type
  • Step 5. It’s time to provide the essential details of the sites such as Title and Description. Provide a valid title to the site. Enter the description of the site. Create an email address related to the title of the site.
    Enter details and finalize
  • Step 6. Set the authorization of the site using Privacy options. Finalize the necessary one from private (for team members only) or public (throughout the organization).
  • Step 7. Now add the members to the created site by using their names or email addresses. Add Members.
  • Step 8. Finally, click on ‘Finish’ to create a SharePoint site and your site is finally ready.

How to Create a Sharepoint Site in Office 365 Admin Center?

If you want to create a SharePoint site with a classic template then follow the below steps:

Step 1. Browse and open the Microsoft 365 Admin Center. Use your credentials to log in.
Step 2. Click on Create, and select the Classic Site option.
Step 3. Now choose from available site Collections or you can create your own.
Step 4. Enter the required details such as the Title and the site URL.
Step 5. Configure all the necessary Permission settings.
Step 6. Lastly, create your Classic SharePoint Site masterpiece.

What More Customizations Can Be Added?

When you have created a SharePoint site different customizations can be added to the site to make it more usable and efficient. As theme matters a lot, the first one is changing the theme.

How to Change the Theme and Logo in SharePoint?

  • Step 1. Open the site and click settings.
  • Step 2. Hit on Change the Look> Theme.
  • Step 3. In the Settings, under the site logo, hit on change
  • Step 4. Browse the logo and Save

Add and Publish a Page on the SharePoint Site

Follow the below steps to add a page to the SharePoint site.

  • Step 1. Move to the site’s homepage.
  • Step 2. Select +New and then Page.
  • Step 3. Choose a page template to start with.
  • Step 4. Add the name of the page in the title area.
  • Step 5. Click + to add content such as text, video, documents, and many more.
  • Step 6. After adding all the details to the site. Now it’s time to click on Publish.

This is all about the creation and customization of sites in SharePoint. But what if the organization decides to rebrand itself? Now, there is a need to merge two SharePoint sites. But how it is possible?

Relocating SharePoint Site to Another Site

Migrator Wizard SharePoint Online Migration Tool is an expert-recommended automated tool that can move SharePoint sites to another site without hassle. It is full-fledged with the advanced features. This tool can copy document library to another SharePoint site without modifying the files and folder structure. It ensures that data integrity and security are maintained throughout the process. This also provides the option of batch and bulk migration. You can track the complete process of relocating the site using the interactive dashboard as well.

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Conclusion

After subscribing to Office 365, many organizations feel a lack of knowledge about SharePoint. They are unaware of what SharePoint can do. Therefore, in this write-up, we have elaborated on how to create a SharePoint site and its benefits. Also, do not forget to use the automated tool to perform SharePoint Online tenant-to-tenant migration.

FAQs

Q1. What permissions are needed to create a SharePoint site?

Ans: You need a global administrator or SharePoint administrator permissions to create a new site. However, if your admin has enabled the site creation then an individual can create a site.

Q2. Can I create multiple SharePoint sites within my organization?

Ans: Yes, you can create multiple sites to organize your content and collaboration efforts. By following the above steps you can easily create multiple sites (Perform recurrently).

Q3. What are the different types of SharePoint sites?

Ans: Common types include team sites, communication sites, hub sites, and classic sites.

Q4. Can I use a template to create a SharePoint site?

Ans: Yes, SharePoint offers pre-built templates that can be customized to your needs or you can create or save a template to create a specific site in SharePoint Online.

Q5. How do I choose the right site template?

Ans: A detailed study on the purpose of creating a site can help you to choose. Consider the purpose of your site and the features you require when selecting a template.

Q6. Can I change the site template after creation?

Ans: While you can’t directly change the template, you can customize the site’s appearance and functionality to match your desired template.