What are the Different Types of Sites in SharePoint Online? Detailed Explanation

types of sites in sharepoint online
Stephen King ~ Modified: April 12th, 2024 ~ SharePoint ~ 6 Minutes Reading

SharePoint is a part of the Office 365 suite and it offers a set of different features that improve the organization’s workflow. It is widely used in organizations to improve overall collaboration and communication among team members. There are different types of sites in SharePoint Online. However, there are separate use cases for each type of site as well. Let’s figure out some of the benefits of creating sites in SharePoint before discussing the type of SharePoint site.

Table of Content

What is the Significance of Different Sites in SharePoint?

The admin is responsible for creating the different types of SharePoint sites in the organization. The sites are used to maintain the consistent productivity of the organization such as:

  • By creating the different sites in SharePoint Online, the sharing of information with the other team members becomes easy. Only the permitted members can view the site content.
  • The sites are used to specify the deadlines for the projects and to inform the members about the meetings and schedules as well.
  • SharePoint is also used to store the documents related to the organization. SharePoint maintains the version of the document due to this, the changes in the document can be easily tracked.
  • SharePoint sites are not only used in the organization but also for the outside of the organization. SharePoint sites are also beneficial for the organization partners to share the required details.
  • Because SharePoint is part of Office 365, then the SharePoint app is easily integrated with other Office 365 apps such as Power BI, OneDrive, and many more.
  • The admin can add or remove the users in SharePoint because of its scalability. It is the best fit for any size of the organization.

Top 3 Types of Sites in SharePoint Online

As per the features of SharePoint, there are different types of sites in SharePoint Online. Let’s start discussing every site in detail.

1. Team Sites

The Team site is created in SharePoint for the particular team within an organization. It is used to share information, doubts, deadlines, and other details with the team members of the organization. It helps to keep updating all the team members regarding the project status. Because of SharePoint Online, SharePoint can be accessed from any location just with the help of the Internet, the team members can also carry on their tasks from different locations.

There are Document libraries in SharePoint Online to store the information. Due to this, the users are not required to manage the storage. It requires the Office 365 Group template to create the sites through the below steps.

  • Step 1. Open SharePoint and go to the Home Page.
  • Step 2. Click on the Create Site.
  • Step 3. Choose the Team Site option.
  • Step 4. Complete the details on the Team site such as Name, Description, Privacy settings, and others.
  • Step 5. Add the members and hit on the Finish button.

Also Read: How to Create a SharePoint Group?

2. Communication Sites

The Communication sites are not the same as the Team sites. The communication sites are different types of SharePoint sites that are not used to improve collaboration. These types of sites are used to share information with the audience. It is a one-way process where less number of members are creating and publishing the content. The more number of members are consuming the content. The administrator creates the communication sites as per the need. For instance, HR needs to inform about the updated policies of the organization to the members. At that time HR releases the document having all the information and publishes it on the Communication site.

These sites are not linked with Teams, Planner, Outlook, and other Office 365 apps. You need the SharePoint Admin credentials to make this type of site using the below steps.

  • Step 1. Run the SharePoint and move to the Home Page.
  • Step 2. Click on the Create Site option from the top-left corner.
  • Step 3. Choose the Communication Site option.
  • Step 4. Enter the Name and Description of the site and hit on Finish button.

3. Classic Team Sites

The classic team sites were used in the earlier days to improve the collaboration of the organization. These types of sites in SharePoint Online were creating the blog sites. These sites require more customizations because they do not have more features. Now the classic sites are depreciated and if you are using these types of sites then upgrade to the Modern team sites for better user experience.

  • Step 1. Open the SharePoint Admin Center.
  • Step 2. Now click on the Sites and then Active Sites.
  • Step 3. Choose the option of Create and then other options.
  • Step 4. In the other options window, select the option more templates.
  • Step 5. Now enter the required details related to the classic site and hit OK.

Some Other Different Classifications of SharePoint Sites

  • Document Center site – The document center sites are only used to store multiple types of documents such as Word, PDF, and others.
  • Enterprise Wiki site – The Wiki sites provide the information in a large volume.
  • Phishing Portal site – The portal sites are used to publish content for a large number of people.
  • Developer site – The Developers handle the developer site. Here the developers build and deploy the apps in the organization.
  • Project site – These sites are used in the organization at an alarming rate. These sites are used to track the status of the projects to calculate how far the project is from the deadline.
  • Community site – Community sites are used to share opinions and ideas in the discussions.
  • BI center – These sites are for the data analysts in the organizations. Here all the reports and analysis of the data through the dashboard are stored.

How We Can Help You?

These all are the types of sites in SharePoint Online that can be created and managing by the Administrator as per the requirements. But what if the organization needs to shift to another SharePoint account because of several needs such as merging and acquiring with the other organization? Do not worry about this situation, because here you will also find out how to move SharePoint site to another site in your SharePoint account.

The Migrator Wizard SharePoint Online Migration Tool is the one that is used to perform SharePoint tenant-to-tenant migration. This tool is recommended by the SharePoint Administrators for an efficient process.

As per the data storage of sites in SharePoint, the List and Document library plays a vital role. So this tool can migrate the list and document library without affecting the folder hierarchy. Moreover, the smart date-based filter is also incorporated into the tool to specify the data.

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There are different types of sites in SharePoint Online. Due to this, the administrator gets confused most of the time to select which site and when. That’s why through this write-up, we have explained all the different types of SharePoint sites in a detailed manner. Now you can pick the right one as per the organization’s requirement.