Instant Way to Migrate Hostgator Email to Office 365 Account

Michael ~ Modified: April 25th, 2023 ~ Migration ~ 7 Minutes Reading

However, emails have become an important part of our lives these days and email users can make their work more convenient by using Microsoft 365. So, nowadays most of the users or companies prefer to manage their email data on Microsoft Office 365. And because of its promotion, sometimes users of other domains like to switch. So, today, in this article, we will explain how to migrate HostGator email to Office 365 account using all possible solutions.

User Query: “Hi, I have maintained my email in HostGator account for many years. But, as Office 365 is quite trendy and common these days, my fellow friends are also using it. Because of that I feel old fashioned in this world. So, I have decided to migrate all HostGator email to Microsoft 365 account. However, I have no idea how to do this HostGator to Office 365 migration task with full data security. Please suggest, thanks!!”.

Reasons & Solutions to Migrate HostGator Email to Office 365

Reasons: Although HostGator is one of the leading domain hosting services, it has the potential to help small and medium businesses for operating business. But it also has its own limitations which restrict the scalability to some extent.

When managing data in HostGator, each domain using the shared plan is not allowed to send more than 500 emails in an hour and a mailing list of more than 900 email addresses. Also, in HostGator, every IP is limited to some extent.

On the other hand, Microsoft Office 365 subscription can be used by small or large organizations. Plus, Office 365 doesn’t impose restrictions like HostGator hosting service. It even provides access to collaboration tools like Sharepoint and Teams etc. So, people prefer to switch from HostGator mailbox to Office 365.

Solutions: Now, to migrate email from HostGator to Office 365, there are two available methods that the user can try. One is the manual method using desktop based applications and the other is third party tools which are already tested by professionals.

Let us understand how these methods can complete the migration with a step-by-step guide.

Pre-Migration Steps to Perform Migration

However, there is a manual method to migrate HostGator email to Office 365 that all of you can use if you have free time or a small mailbox. As HostGator provides a way to perform the migration manually, and for that there are some pre-migration steps to consider.

First of all, you must have Outlook application installed on your desktop with updated version. Also, you must have proper knowledge to configure and delete account or import export file into it. Additionally, make sure that you have the appropriate Office 365 subscription plans and all required credentials to migrate emails from HostGator mailbox.

Manually Migrate Email from HostGator to Office 365

  1. First of all, you need to configure your HostGator account with Outlook 2021, 2019, 2016, 2013.
  2. Then, to proceed, export HostGator emails into Microsoft 365 supported file format and save the downloaded file to Desktop.
  3. Once, you get the file, just remove the HostGator email account configured from Outlook.
  4. Afterward, you need to Add your Microsoft Office 365 account with Outlook through the IMAP server protocol.
  5. After adding the account, import the PST file in MS Outlook that you saved earlier to migrate HostGator email to Office 365.
  6. By doing so, it will start importing the file data to your connected Office 365 account.
  7. In the last step, now you can log in to your Microsoft 365 account and see all the imported emails in HostGator account.
Cons: Outlook desktop based application installation is required to perform the process of HostGator email to Microsoft 365 migration. If you have a large HostGator mailbox then this task will be more critical and lengthy process.

Hence, to overcome such limitations, the best option is to opt for third party tools. Let’s understand how.

How to Migrate HostGator Email to Office 365 / Microsoft 365 Directly?

If you are looking for a straight forward solution rather than a long and time consuming process. Then, you should definitely go for the automated solution. For this you can try the Migrate Wizard IMAP Migration solution.

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As it is one of the best solutions which provides accurate results without data loss or any modification. Also, using this solution is quite easy for all the users because of the simple GUI interface. Furthermore, this software does not require any other application installation, unlike other methods or software available in the market. As it can do HostGator migration to Office 365 with complete folder hierarchy.

Why Should Users Consider this Software Over Manual Method?

  1. Concurrent migration feature is the major reason to choose software over manual method. While using the tool you can simply migrate multiple accounts at once but manually you can migrate emails of one account at a time.
  2. In addition, the tool provides various features to filter the process to migrate HostGator email to Office 365. But you hardly get such tasks while using manual method for this migration.
  3. As a manual method, you will need to install other applications and have proper technical knowledge. But, there is no such drawback if you go with the suggested HostGator to Office 365 migration software for migration.
  4. Moreover, the software is quite easy to use which only asks for your HostGator and O365 account credentials to get the job done.
  5. This tool allows you to select only important folders to move email messages between both the cloud accounts. Hence, it helps in saving time and efforts.

Working Steps to Use the Tool in Detail

Download HostGator to Office 365 migration tool on desktop, install it and follow the steps as mentioned below-

  • From the welcome screen, there are a few prerequisites given, implement them one by one before going further.

prerequisites to Migrate Hostgator Email to Office 365

  • After that, you need to select IMAP as source and Office 365 as Destination platform.

select source and destination

  • Moving forward to check the Email box from below and apply date filter is necessary for specific migration.

Migrate Hostgator Email to Office 365

  • Then to migrate HostGator email to Office 365, choose “Other” option and provide HostGator user details to validate.


  • Then, pick Office 365 as the destination platform to transfer your emails and enter required details, validate.


  • Now, for concurrent migration, import users as necessary and validate the permissions.

import users

  • Finally, tap on Start Migration, the tool will begin transferring HostGator emails to Microsoft 365.

Migrate Hostgator Email to Office 365


So, through this article, we have tried to provide all possible solutions to migrate HostGator email to Office 365 / Microsoft 365 account. Here, you can see the step-by-step guide of both manual and automated solutions. However, one can go with the manual procedure if the mailbox is small in its size or there are only few accounts to migrate to Office 365. As we have provided the best HostGator to Office 365 migration software which will help you in smooth batch migration without any data loss. So, one can use it and do the migration on their own or go for the free demo version before going ahead with the license version.