How to Switch from Office 365 to Google Workspace (G Suite) – Complete Guide

Maarten ~ Modified: March 13th, 2024 ~ G Suite ~ 5 Minutes Reading

Moving from Office 365 to G Suite? Here are the top 3 reasons that you need to know for Office 365 to Google Apps migration. As we know one thing is common among them i.e. both are cloud platform Software As a Service. They have their features and functionalities. But, when it comes to choosing one among the two then organizations should consider their business requirement first. However, many organizations want to know how to switch from Office 365 to Google Apps.

There can be multiple reasons why people are moving from Office 365 to G Suite. Cost-effectiveness and user-friendly interface are the two main reasons why people switch from Office 365 to G Suite. Apart from this, there are other reasons too for the Office 365 data migration to Google Apps.

Pricing Plans for Google Workspace (G Suite)

Basic plan – $5 per monthly user with 30 GB cloud storage.
Business plan – $10 per user per month with unlimited cloud storage.
Enterprise plan – $29 per user per month with unlimited storage.

Note: For business and enterprise plans, unlimited storage is only available if you have less than 5 users otherwise you will get 1 TB of storage limit for each user.

Pricing Plans for Office 365

Office 365 Business Essentials plan— $5 per user per month
Office 365 Business plan— $8.25 per user per month
Office 365 Business Premium plan — $12.50 per user per month
Office 365 E1 plan— $8 per user per month
Office 365 ProPlus plan— $12 per user per month
Office 365 E3 plan— $20 per user per month
Office 365 E5 plan— $35 per user per month

Reasons to Switch / Move from Office 365 to Google Workspace (G Suite)

Scalability – G Suite is often a great tool for small businesses. However, the most interesting fact is that O365 supports a maximum of 300 users, which is good when the business is small. On the other hand, G Suite supports an unlimited number of users, so it is suitable for companies of any size.
Easy to Use – As we know G Suite comes before Office 365 and people are more familiar with its applications like Gmail, Google Sheets, Calendars, Contacts, Google Drive, etc. Unlike Office 365 Applications like MS Outlook, SharePoint, OneDrive, and MS Word people are unfamiliar.
Many people are already familiar with products like Gmail, and Google Docs for doing task tasks. This is time-saving as there will be no need to explain to new hires how to utilize company tools; unlike Office 365 or Zoho where more explanation is required.
Cost-Effective – From the above section, we can see that the G Suite comes with three different plans. It is beneficial for organizations of all sizes, from small-medium businesses, educational institutions, and non-profits with limited IT Admin resources to large Enterprises. While on the other hand, Microsoft has a much wider range of pricing plans.

Best Approach for Moving from Office 365 to Google Workspace (G Suite)

One of the easy, reliable, and trustworthy solutions to switch Office 365 to a Google Apps account is G Suite Migrator. This futuristic application has many advanced features to carry out the migration process. The utility efficiently moves emails, contacts, calendars, and documents to a G Suite account. The tool provides customized filters to carry out migration easily. However, it is always a great idea to keep handy a pre and post-migration checklist. It helps in error-free migration without any data loss.

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Some Highlighted Features of the Software

Move Office 365 mailbox data Emails, Calendars, Contacts, Documents.
Provide a date range filter to carry out the migration of specific date range
Move multiple user mailboxes to a G Suite account in a single attempt
Priority feature is provided for the early migration of specific users
Transfer newly arrived or modified data through delta migration
The software generates real-time progress status of the imported data
The tool supports Windows OS 10 and Windows Server 2012 / 2016
Gives Retry Failed button to carry out migration if it is failed in the initial run
Concurrent migration feature to set the maximum number of accounts migrating concurrently per project

How to Do Office 365 to G Suite Migration

Application Pre-Requisites

Office 365 as Source

Create Console Project in Office 365.
Also, enter the Office 365 admin ID and application ID

G Suite as Destination

Create a Google Console Project
Enter the admin ID, Service Account Client ID, and P12 Keypath of the Google Console Project.

Steps to Switch from Office 365 to Google Apps

Step 1. Download and Run the tool on a local machine. Choose source as O365 and destination as G Suite
Step 2. Choose the category and apply the date filter if required
Step 3. Enter Office 365 Admin account credentials, and application ID and click on validate
Step 4. Enter the G Suite Admin account credentials, and service account ID and click on validate
Step 5. Fetch all users associated with the Admin account
Step 6. For Source and Destination mailbox mapping choose the option from the Window
Step 7. Apply priority filter and click on validate for authentication
Step 8. Finally, click on Start Migration button to initiate the migration process

Conclusion

In this complete write-up, we have discussed various reasons to switch from Office 365 to Google Apps. Along with this, we have also covered the best solution that can help users in moving from Office 365 to G Suite. A complete step-by-step process is described that will help users to perform the migration process efficiently.