How to Move/ Transfer Google Workspace to Another Account? [Admin’s Insights]

Summary: Getting regular queries on how to transfer Google Workspace to another account. Today we will explain the two distinct approaches to resolve and clarify the solutions to migrate G Suite account to another account without hassle.

Undoubtedly, Google Workspace is widely used among organizations to fulfill their regular needs. There are different apps incorporated in the Google Workspace such as Google Drive, Gmail for Business, and others as well. But in some situations, there is a need to transfer G Suite data to another account such as the merging of organizations, or the leaving of an employee, etc. 

So, in this write-up, we will focus on how to move Google Workspace account to another account. But before discussing the solutions, let’s take a look at the causes of migration.

Reasons to Move Google Workspace to Another Account

Below are the key reasons to perform Google Workspace to Google Workspace migration.

1. If the current owner of the Google Workspace account wants to transfer the ownership to someone else, then there is a need to move the account to a new owner’s account.
2. To improve the efficiency of the Google Workspace account in case of merging and consolidation of the organization. 
3. If the current Google Workspace account is accessed by unauthorized users then migrating to the new G Suite account is the right approach.
4. To reflect the changes for the organization after rebranding itself. There is a need to move G Suite data to another account.

Overall, moving Google Workspace data to another account ensures that the G Suite account is properly managed, secure, and aligned with the requirements of the organizations. Now let’s move to the solutions to migrate G Suite data to another account.

Transfer Google Workspace to Another Account Using 3 Methods

There are three different methods through which one can move data from one Google Workspace account to another. One is the manual, second one is of transferring ownership, and the best one is the professional method. Let’s elaborate on all of them to identify their steps and features.

Method 1. Migrate G Suite Account to Another Account Manually

To migrate 1000 users or more than that manually. There is a need to follow the below stages sequentially so that you can migrate email from One G Suite to account to another.

Stage 1. Before Start the Migration Process
Stage 2. Set up of Connection
Stage 3. Scan
Stage 4. Set up the target connection
Stage 5. Set up Migration
Stage 6. Perform Migration

Stage 1. Before Executing the process
Before executing the migration, you need to maintain the several requirements:-

1. Hardware Requirement

• Microsoft .NET 4.5 or later.
• Microsoft Windows Server 2016 or 2019.
• Chrome Browser.

2. Platform Server

• Windows server minimum 4 cores, RAM 16 GB, and SSD 200 GB.
  Database Servers
• MYSQL –
• CouchDB –

3. Node Servers

• Windows Server 4 cores, 32 GB RAM, and SSD 200 GB.

4. Network, Port

• Set up connections between the servers in the same network.
• TCP port 5131 – bidirectional communication.
• TCP port 443 – target Google Workspace APIs.

5. Google Drive Requirements

• Enable the Drive and Docs to migrate Google Drive to another account.

Stage 2. Setup and Connection

• Add the Source connection
• Prepare a user list.
• Create a scoped view and verify the connection.

Stage 3. Scan and Analyze

1. Create and Run the Scan
Follow the below steps first before transfer Google Workspace to another account.

• Click on New and then Scan in the Google Workspace Migrate platform.
• Assign a name to the scan and select the source connection.
• Choose Full scan and create.
• Click on the Run.

Stage 4. Set up Target Connection

• Create the service account.
• Authorize the service account.
• Set up the target connection.

Stage 5. Set up Migration

• Schedule migration.
• Map data, create and manage mapping.
• Select a setting template.

Stage 6. Run Migration

1. Build and Run a bridge

• Click on the New and then Bridge.
• Assign a name to the bridge and provide a Source, Target connection, mapping, and setting template.
• Click on Create.

2. Run Bridge

• Click on Bridges. Select the bridge and then Run.
• Observe the migration process.
• Go live and then clean the steps.

Now this is all about the manual method to migrate Google Workspace to another account. The manual steps are lengthy and require a lot of technical knowledge.

In addition, If any of the steps is wrongly executed or misjudged at any stage of the migration process. Then the results will be unexpected. But don’t worry, let’s move to another method for a seamless and error-free process.

Method 2. Transfer Google Workspace to Another Account Using Transfer Ownership Option

You can migrate G Suite to another account using the Transfer Ownership option. By using this option, you can directly transfer your Google Workspace data to another account. However, this method can be performed by the Google Workspace administrator only.  

• Step 1. Open Google Admin Console > Apps.
• Step 2. Now choose Google Workspace then hit the Drive and Docs.
• Step 3. Provide the destination email address where you want to transfer your Google Workspace account.
• Step 4. Finally, click on the Transfer Files to move your Google Workspace account.

Also remember, if you are still using a free Google Workspace account then you cannot perform this method. After the completion of the process,

1. Check the settings of your account to ensure is it configured correctly or not.
2. Verify the data integrity to ensure the complete data is transferred or not.
3. Test your new Google Workspace account by sending and receiving the emails.

Method 3. Migrate G Suite Account to Another Account Professionally

After analyzing the lengthy steps and limitations of the manual methods it clarifies that the process to migrate G Suite to another account is challenging. So as an alternative, the experts recommend the Migrator Wizard G Suite Migration Tool to transfer the complete data of One G Suite account to another.

The G Suite administrators in the organizations are also using the automated tool to complete the process. The tool also incorporates some state-of-the-art features to make the process easier so that non-tech users can also relate to the tool.

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Impeccable Features of the Automated Tool

1. It can migrate emails, calendars, Google Drive, and transfer Google contacts to another Google account as well.
2. Transfer Google Workspace to another account by maintaining data integrity and data security throughout the process.
3. Attachments with the emails are also migrated to the destination Google Workspace account.
4. Automated feature to set the account priority for the migration.
5. Provides an interactive dashboard to track the migration process.
6. Generate the two types of reports: detailed and summary reports.
7. Migrate the newly arrived data to the destination during the migration using the Delta migration option.
8. The speed of migrating the data between Source and Destination is 40 GB per hour.

Automated Tool Steps to Transfer Google Workspace to Another Account

Step 1. Download and Launch the tool. Choose the platforms, G Suite as the Source and Destination.

Step 2. In the workload section, tick the checkboxes of the data that you want to migrate. Apply the Date Filter if necessary.

Step 3. In the Source tab, enter and validate the credentials of the Source G Suite account and then Next.

Step 4. Complete the required credentials of the destination G Suite account and validate them. After the successful validation of the destination credentials go to Next.

Step 5. Now load the users into the tool. Choose the appropriate option such as Fetch Users, Import Users, and Download template.

Step 6. After validating the Source and Destination users. Click on the Start Migration button to move Google Workspace to another account.

Final Words

Administrators find it difficult to transfer Google Workspace to another account. That’s why we have explained the different methods to complete the process. However, the manual methods has some limitations due to which the administrators avoid using it. So, an alternative solution and the most efficient automated tool is also explained to successfully migrate the Google Workspace data to another account.

Frequently Asked Questions

Q1. What are the limitations of the manual method to transfer Google Workspace account to another?

Ans –There are so many shortcomings of the manual method. Some of the key shortcomings are:-

1. This is error-prone.
2. Requires technical knowledge.
3. Lengthy process.

Q2. What is the pre-requisite for seamlessly moving Google Workspace account to another?

Ans – You should take care of the below steps prior to going for the migration.

1. Take a backup of the Google Workspace data.
2. Prepare a list of the mailboxes for migration.
3. Inform the users about the downtime.

Q3. Is moving the Google Workspace account to another using the manual solution can be error-prone?

Ans – Yes, because of too many complex steps there might be the chances of errors or data loss during the migration process.

Q4. Can I transfer all Google Workspace data to another account using the automated tool?

Ans – Yes, the automated tool can migrate all of your Google Workspace data to another account. It includes emails, contacts, documents, and Calendars.