What are the Best Google Takeout Alternative Services: Why Should You Try Them!
Google Takeout is a service offered by Google that allows users to extract the data that they accumulate in apps such as Gmail, Contacts, Google Drive, and many more. It is used for various purposes, such as creating a backup of your data, wanting to shift to another Google account, or wanting to shift to another service. Google Takeout has become fairly popular due to it being free to use, the setup process is easy, your files and data are safe, and it exports the data automatically. However, there are a few limitations associated with this, and due to this, many users look for Google Takeout Alternatives.
Hence, in this article, I have discussed the pros and cons of Google Takeout and what the Google Takeout alternatives are.
Table of Contents
- What are the Prerequisites of Google Takeout?
- What are the Steps to Export Data Through Google Takeout?
- Limitations of Google Takeout
- Why should you choose Google Takeout Alternative?
- What is the solution to this?
- Steps to Perform the Migration Process
- Case Studies
- Conclusion
- Frequently Asked Questions
What are the Prerequisites of Google Takeout?
Before you start the process of taking a backup, you need to make sure of the following points:
- You must have a Google Workspace or Gmail account that is over 30 days old
- Have two-step verification turned on for your account
- Your last completed export should be at least 30 days old. If your last export was unsuccessful, you can immediately restart the process.
- You cannot have any other export in progress.
What are the Steps to Export Data Through Google Takeout?
Step 1. First, log in to your Gmail account and then go to the Google Takeout website (https://takeout.google.com/).
Step 2. Choose the required items in your Google account.
Step 3. Select the destination according to your convenience.
Step 4. Choose the frequency of the export. For example, once every two months, or every six months. Choose the file type and the size you want the file to be in.
Step 5. Click on the export button and begin the backup process. This may take a couple of hours or even days based on the network speed and the size of the files.
Step 6. After the backup is done, you will receive an email having the download links.
Limitations of the Google Takeout Service
Here are the limitations of Google Takeout:
- Sometimes the process fails, and the users face frequent errors while getting their data.
- Google Takeout does not process smoothly if there are network issues, and the user has to start the process all over again.
- The admin cannot download multiple workspace accounts. Each user has to download their workspace account, which is a time-consuming process.
- The sizes of files also pose an issue with the users.
- There is no freedom to transfer specific data.
Why Should You Consider Google Takeout Alternatives?
There are several reasons why users should seek a Google Takeout Alternative. The following are some of the reasons:
- Privacy Concerns: Some of the alternatives of Google Takeout have better controls for privacy. They may even avoid using the services of Google altogether due to the privacy concerns.
- Limitations of Features: Even though Google Takeout is quite comprehensive, it still may not meet the needs of users who need advanced features.
- Management of Data: Advanced users need specialised tools that can offer better tools for managing the organisation. They also need a tool that can analyse and also integrate with other services that improve the productivity of the organisation.
- Making usage simpler: Some of the alternatives offer a UI that many users find very easy to use. They also offer several processes that make the exporting of data easier.
Also Read: Top 3 Methods to Move Google Calendar to Another Account
Best Google Takeout Alternative of 2025
Instead of perform the entire process manually, which will be very time-consuming and complex. You can use an automated tool that performs the entire process for you. By taking the help of an automated tool, you will be able to save a lot of time, and the process will be seamless.
Migrator Wizard G Suite Migration Tool is the best tool out there to help you shift your data safely and without much hassle between different accounts and services.
It has various advantages such as:
- It seamlessly migrates email, contacts, calendars, and other data.
- It selectively moves data to the new Google Workspace domain with the help of data-range filters.
- It requires the credentials of the admin for both source and destination domains.
- It allows prioritizing users while performing the migration.
- Offers a delta migration option for new data.
- The tool migrates data at a speed of 40GB per hour.
- Allows transferring of Google Workspace attachments.
- Includes an intuitive dashboard for tracking the process.
Steps to Perform the Migration Process
Step 1. Download the tool and launch it. Select the source and destination as G Suite.
Step 2. Select the category of the data items that need to be migrated from the source to the destination.
Step 3. Now, provide the service account ID and certificate file of the source as well as the destination platform, and validate it.
Step 4. Fetch the user account from the user window. You can also import users through a CSV file.
Step 5. Now, click on Start Migration.
You can easily track the progress through the dashboard. After completion, click on Download Report.
Case Studies
- A large-scale university adopted the Migrator Wizard tool that helped them streamline the storage of data and the sharing among faculty members and students. Using this migration tool helped the university to collaborate very easily with each other, and ensured that the sensitive data was protected. This helped in the increase in the productivity of the university with a reduction in the incidents of data loss.
- A marketing agency switched to the Migrator Wizard G tool due to its ease of use. The team was able to migrate all of their data successfully, which helped them to improve their productivity and collaborate. This led them to have projects that took less time, and better coordination between team members.
- A non-profit organisation used the Migrator Wizard tool, which helped them to shift their data to a platform that was more secure. This was very important for the security of their data as it helped them prevent the data from getting leaked to third-party services. This tool helped them to achieve their mission in a much shorter period.
Conclusion
Google Takeout is a service offered by Google where users can take a backup of their data and shift to another account or another service. There are a lot of limitations to using Google Takeout. It is very time-consuming. The process is not smooth, and you cannot transfer specific data. Instead of performing the entire manual process and wasting time, Users can use automated tools that make the entire process seamless and save a lot of hassle.
Also Read: Merge Two Google Drive Accounts with Ease – Simple Steps
Frequently Asked Questions
Q1. How do I access Google Takeout?
To get access to Google Takeout, you need to sign in to your Google account and go to the Takeout page to get started. Browse to this – https://takeout.google.com/
Q2. Where does Google Takeout export to?
You can choose the location where you receive your export. It may be through email or by adding a zipped archive to your Google Drive.
Q3. How long does a Google Takeout backup take?
It depends on the size of the archive that is exported. Larger files may even take days or weeks to complete.
Q4. How do I open a Google Takeout file?
First, unzip the file and then open it using compatible software. The type of software required depends on the format of the file.
Q5. What is the best Google Takeout alternative?
Using an automated tool such as Migrator Wizard G Suite Migration Tool, which is easy to use, has a seamless process, keeps your files secure, and is overall the best tool out there, is the best Google Takeout alternative.