How to Turn Off Suggested Replies in Outlook 365?

Outlook provides a feature where users can see suggested email replies. This feature saves users time by answering emails quickly in scenarios like yes/no. Although this feature is handy, it can sometimes lead to distraction. It works well with emails that require short replies. The growing number of emails reduces efficiency and increases distraction. Features like suggested replies are made to increase work efficiency and reduce distraction and sometimes they can lead to distraction themselves. The automated suggested replies might not always always helpful or align with the desired response of your emails or content. In such cases, you still have to craft replies for your emails leading to a preference over automated suggested ones. Some users might want to maintain a more personalized and controlled approach for their communication purposes. The guide will provide you with detailed, step-by-step instructions on how to turn off Suggested Replies in Outlook 365.

Table of Content

1. How do suggested Replies Work in Outlook 365?
2. Benefits of Suggested Replies in Outlook 365
3. Drawbacks Of Using Suggested Replies
4. Steps to Turn Off Suggested Replies in Outlook Desktop App
5. Steps to Turn Off Using Outlook Web App
6. Conclusion
7. FAQs

How do Suggested Replies Work in Outlook 365?

• Outlook 365 uses artificial intelligence and machine learning algorithms to analyze emails and suggest the appropriate response.
• It generates three suggested responses according to the content of the email.
• You can use the most fitted response for your email reply and send.
•  Flexibility as users can also use the suggested response with their custom response.

Benefits of Suggested Replies in Outlook 365

• Quick replies help in acknowledging emails for common responses like yes/no, thanks, and others.
•  Help in improving workflow and saving time.
• Increase email replying efficiency.
• You can turn off the suggested replies if they are distracting.

Drawbacks Of Using Suggested Replies

• With limited customization, you will not see suggestions for your email content.
• Generic responses can lead to less understanding.
• Accidental sending without any customization can cause miscommunication.

Also Read: How to Delegate Access in Outlook 365?

Steps to Turn Off Suggested Replies in Outlook Desktop

1. Open your Outlook desktop application. On the left-hand side, click on the “File” tab.
2. Use the file menu to open the Outlook settings.
3. In the settings menu click on the “Mail” option.
4. Locate the “Replies and Forwards” section in the “Mail” settings and uncheck the box next to “Show Suggested Replies”.
5. Click “OK” to save the changes and suggested replies are disabled successfully.

Steps to Turn Off Using Outlook Web App

1. Sign in to your Outlook account using https://outlook.live.com.
2. Go to “Settings” and select the “Mail” option.
3. Navigate to the “Compose and Reply tab” and go to the “Suggested Replies” section.
4. Uncheck the box next to the “ Suggested Replies” section.
5. Click save to make the changes. Suggested Replies were successfully disabled.

By following the above steps we can easily turn off the suggested replies in both the Outlook desktop and Web application. We have also discussed the working, benefits, and drawbacks of suggested replies. Turning off the suggestions will ensure that you can craft your replies accordingly.

Conclusion

In this article, we learned how to turn off suggested replies in Outlook 365 desktop and web apps and covered the benefits and drawbacks of suggested replies. So, by following the above methods you will able to easily disable the suggested replies and maintain a more personalized and focused email experience. This will help you to reduce distractions, get better control over your email responses, and enhance your communication style.

FAQs

1. How Do I turn off auto reply suggestions in Outlook 365?

 For Outlook Web App

• Click on Settings, then choose View All Outlook settings. Go to Mail and select “Compose and Reply”.
• Now, navigate to the “Prediction Texts” section and uncheck the “Suggest words or phrases as I type” check box.

 For Windows Desktop App

• Click on “Compose a new message”, select the file, and navigate to options.
• From the options menu uncheck the “Suggested text predictions” checkbox.

 For Mac Users

• Navigate to the “Preferences” option and then navigate to the “AutoCorrect” option.
• Click on “Text Completion” and uncheck the “Text Predictions” checkbox.

2. Will turning off Suggested Replies affect my other email settings?

No, this will not affect your email settings. It will only disable the feature that provides suggested replies for your emails. Expect from this, everything will remain unchanged.

3. Is disabling Suggested Replies sync across all my devices?

Yes, it will sync across devices in case you are using the same Outlook account. If you turn on your sync settings, it will sync, otherwise, you can update the settings to enable/disable automatic sync.

4. Do I need to restart the Outlook Application after changing the suggested replies settings?

In most scenarios, changes are immediately implemented without the need to start the Outlook application. So, in case, you are unable to see changes immediately, try refreshing or restarting the application.