Microsoft 365 Group Calendar Vs Shared Calendar: Which One Should You Use
In Microsoft 365, the two types of calendars that can be used for collaboration are Group Calendar and Shared Calendar. Even though there are some differences between these calendars, both can help users view and edit multiple events. Due to this, users get confused about the differences. Hence, in this article, we discuss in detail how Microsoft 365 Group Calendar Vs Shared Calendar would better fit you and why you should use them.
Table of Contents:
Features of Office 365 Group Calendar Vs Shared Calendar
| Features | Group Calendar | Shared Calendar |
| Collaboration | Every member of a group can view and manage the calendar. | It allows users with permission to view and edit calendars at the same time. |
| Accessibility | It can be viewed and edited by every member of the group. | Available to users with permission to manage the calendar. |
| Integration | It is integrated with tools such as SharePoint, Teams, Planner, and Outlook. | It is integrated with SharePoint and Outlook. |
| Security | The group admin has access to view and manage the schedule of the entire group. | Every user with permission has access to view and manage the schedule. |
| Interface | A clear view of the event scheduled for the entire group is available. | Provides access to all the events in detail to all the users with permission. |
Choosing Between Microsoft 365 Group Calendar Vs Shared Calendar
Group Calendar:
- A group calendar is a calendar that is managed by a group of people in an organisation.
- The users can edit and view the events scheduled, and can also create new events as well as invite users.
- It is associated with the Microsoft 365 group, including shared files, OneNote Notebooks, and mailboxes.
- These group calendars can be accessed through Outlook as well as the Teams app.
Shared Calendar:
- A shared calendar is a calendar that is managed by an individual, and other users can get permission to manage the schedule.
- Users can view, edit, create, and invite attendees on the shared calendar.
- Users can share their calendars with specific people or a group of people and set different permissions for different users.
- A shared calendar can be accessed through Outlook or the Outlook web app.
Read also: What is Office 365 Throttling and How to Prevent It?
Benefits of Using a Microsoft 365 Shared Calendar and a Group Calendar
Group Calendars are suitable for larger departments or groups. Microsoft SharePoint and Teams connect better with this type of calendar. Finding events in group calendars is quite easy. Shared calendars enable users to give permission and options for sharing access to individuals.
The group calendar is tailored to address the requirements of a specific group of users. On the other hand, every user with permission has access to managing events. This helps in making task management in Microsoft 365 better. The owner of the shared calendar has complete control over the permissions and the visibility of the calendar.
What Should You Do When You Want to Shift From One Calendar Type to the Other?
In case you wish to shift from one calendar type to another, you should use an automated tool that makes the process of migrating from one type of calendar to another easier.
I found, and tried this professional Office 365 Migration Tool for this migration process. It helps you move all your calendars as well as your emails, contacts, calendars, and other data with ease.
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Author’s Verdict
Choosing between the Microsoft 365 Group calendar and the Shared calendar depends on your requirements. In this discussion, I explained the comparsion between Microsoft 365 Group Calendar Vs Shared Calendar in detail. I guarantee, now you have the in-depth knowledge about the difference between Office 365 Group Calendar and Shared Calendar.